How to Quit a Job

Quitting a job is a major life decision that requires careful planning and professionalism. Whether you’re leaving for a new opportunity, pursuing further education, or taking time off, how you resign can significantly impact your career and relationships.

In this guide, we’ll break down the steps to quit your job gracefully, maintain positive connections, and prepare for your next chapter.

1. Decide If It’s the Right Time

a) Evaluate Your Reasons

• Are you leaving due to workplace issues, lack of growth, or personal reasons?
• Ensure that the decision aligns with your long-term career and life goals.

b) Have a Backup Plan

• Secure a new job, establish a financial cushion, or create a clear plan before resigning.
• Quitting without preparation can lead to unnecessary stress.

c) Assess Your Timing

• Try to leave at a time that minimizes disruption for your employer, such as after completing major projects.

Pro Tip: If your decision to quit is emotionally charged, take a few days to think it over before acting.

2. Understand Your Notice Period

a) Review Your Contract

• Check your employment contract or company policy for the required notice period (usually 2 weeks or more).

b) Consider Local Laws

• In Kenya, employees are typically required to give notice or forfeit a portion of their pay unless otherwise agreed.

c) Be Flexible

• If your employer asks for a longer transition period and you’re able to accommodate it, doing so shows goodwill.

3. Plan Your Resignation Conversation

a) Request a Meeting with Your Boss

• Schedule a private meeting to discuss your resignation. Avoid using email or casual conversations for this step.

b) Be Direct but Polite

• Start with a positive note, thank your employer for the opportunity, and explain your decision.
  Example:
  “I want to thank you for all the opportunities I’ve had here. After much consideration, I’ve decided to move on to the next step in my career.”

c) Avoid Negativity

• Even if you’re leaving due to dissatisfaction, keep your tone professional and neutral.

Pro Tip: Practice what you’ll say beforehand to stay confident during the conversation.

4. Write a Professional Resignation Letter

A resignation letter formalizes your decision. Here’s what to include:

• Start with Gratitude: Thank your employer for the opportunity.
• State Your Intentions Clearly: Mention your last working day based on the notice period.
• Offer Assistance: Volunteer to help with the transition or train your replacement.

Example Resignation Letter:

Dear [Manager’s Name],  

I am writing to formally resign from my position at [Company Name], effective [Last Working Day].  

I am truly grateful for the opportunities to learn and grow during my time here. Working with you and the team has been a rewarding experience.  

To ensure a smooth transition, I am happy to assist with training my replacement or wrapping up current projects.  

Thank you once again for your support. I hope to stay in touch and wish the company continued success.  

Best regards,  
[Your Name]  

5. Prepare for a Smooth Transition

a) Finish Outstanding Tasks

• Complete as much of your work as possible before your departure.

b) Document Your Work

• Create handover notes or guides for your replacement. Include key contacts, ongoing projects, and deadlines.

c) Offer to Help

• Be willing to train your replacement or assist during the transition period.

6. Inform Your Colleagues

a) Tell Your Team in Person

• After notifying your manager, inform your colleagues. Share the news respectfully and express gratitude for their support.

b) Stay Positive

• Focus on the positive experiences you’ve had at the company. Avoid gossip or complaints.

Pro Tip: Share your contact information with colleagues to stay connected professionally.

7. Prepare for an Exit Interview

Many companies conduct exit interviews to understand why employees leave.

• Be Honest but Constructive: Offer feedback that is helpful, not hurtful.
• Highlight Positives: Mention what you appreciated about the job.
• Discuss Career Goals: Share how your new opportunity aligns with your long-term aspirations.

8. Stay Professional Until the Last Day

a) Avoid Slacking Off

• Continue working diligently and avoid showing disinterest in your final days.

b) Return Company Property

• Ensure you return all equipment, ID cards, and access keys before leaving.

c) Say Goodbye Thoughtfully

• Thank your colleagues and leave on good terms. A simple farewell email can help maintain connections.

9. Focus on Your Next Chapter

a) Update Your Resume and LinkedIn

• Add your achievements from your previous role to showcase your growth.

b) Network with Former Colleagues

• Keep in touch with your old team for potential future opportunities or collaborations.

c) Plan Your Next Steps

• If you don’t have a job lined up, create a schedule for job hunting, upskilling, or exploring new ventures.

Conclusion

Quitting a job can be both exciting and daunting, but handling the process with care ensures a smooth transition and preserves professional relationships. By planning ahead, staying respectful, and maintaining professionalism, you can leave a positive impression and set yourself up for success in your next endeavor.

What’s the most challenging part of quitting a job? Share your experiences in the comments below!